Civil marriage – the complete guide. Required documents, analysis and steps to follow

Planning a civil marriage and want to make sure you don’t forget anything? This step-by-step guide explains the whole process – from the paperwork to the day of the ceremony.

In short:

• Civil marriage is the only legal act by which a couple relationship is officially recognized by the state, with legal rights and obligations.
• Both of you must be at least 18 (or 16 with parental consent), not already married, and at least one of you must be domiciled or resident in the locality where the marriage is solemnized.
• You need identity papers, birth certificates, prenuptial certificates (valid for 14 days) and, if applicable, documents proving a previous marriage.
• Basic fees are minimal and the total cost depends on the medical tests and additional services desired. Appointments are made 2-4 weeks (in small cities) or up to 90 days in advance (in large cities).
• The role of the godparents is symbolic, and the ceremony can be personalized with elements such as music or rice-throwing, but it follows a strict legal framework.

• What is civil marriage and when can you get married?
• Civil marriage – documents needed for marriage
• Appointment procedure and what to take to the town hall
• Civil outdoor wedding – options and conditions
• How to plan your after-wedding party: menu and traditions
• Financial aspects – how much to pay at a civil wedding
• The role of godparents and their symbolic obligations
• Civil marriage in fasting and other special situations
• How to turn a legal act into a party to remember: a civil wedding in the Verde Valley
• How to apply this informationi
• Frequently asked questions about civil marriages

What is civil marriage and when can you get married?

Civil marriage is the official act that legalizes your relationship with your partner. This step turns you and your partner into spouses, with all the rights and obligations that come with it. It’s particularly important to remember that only civil marriage is recognized by the state, being the legal basis for all administrative and legal aspects of your life together.

Essential conditions and domicile requirements

To organize a civil marriage, you and your partner must meet a few clear conditions. 

• You must both be at least 18. If you are 16, you can only take this step with parental consent. You can’t already be married to someone else and there must be no legal impediments, such as being too closely related to each other. 
• An important detail to remember is that at least one of you must be domiciled or reside in the locality where the ceremony takes place.

Where and when to get married

You can have a civil marriage anywhere in Romania, regardless of your county of origin, as long as you meet the domicile or residence requirements. 

Appointments are usually made during the week, but some town halls offer weekends as well. Please note that this option may involve an additional fee.

Practical example: If you live in Cluj-Napoca and you want to marry your partner in his or her home town in Sibiu county, you can do so if one of you lives or resides there.

Comparative table: civil vs. religious marriage

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Civil marriage – documents needed for marriage

Preparing your marriage file involves careful attention, because every document is important. To avoid problems, it’s important to know exactly what documents you need and prepare them in advance.

Basic documents and special conditions

• Identity documents: You need original and copies of both spouses’ identity documents, valid and up-to-date.
• Birth certificates: These must be submitted in original and copy.
• Special situations: If you have been married before, you must submit the original and a copy of the final divorce decree or divorce certificate. If you are widowed, you need the original and a copy of your ex-spouse’s death certificate. These documents are needed to prove that you are free to remarry.

Prenuptial medical certificate: what you need to know

• Valability: The prenuptial medical certificate is only valid for 14 days from the date it was issued. You must submit your application within this period.
• Getting: You get it after a medical check-up and a consultation with your family doctor or a specialist, and it must state “the person can get married”.

Foreign nationals or mixed couples

If you or your partner are a foreign national, the list of paperwork expands. You may need notarized translations, apostilles or supralegalizations, depending on your country of origin. Sometimes, a declaration of celibacy or a certificate of marital capacity issued by the authorities of the country concerned is also required.

Factors to consider: checking documents at City Hall 

It is important to always check the exact list of documents required at the civil registry office where you are getting married. There may be additional or specific requirements for certain localities. This ensures that everything runs smoothly.

Civil marriage reviews – cost and procedure

Medical tests are mandatory in order to obtain a prenuptial certificate. Their purpose is to check the health of the future spouses and to identify any medical conditions that could affect the couple’s life as a couple or the health of the future children.

What tests you need and how much they cost 

Typical tests include:

• Blood tests: to determine blood group and Rh factor.
• Tests for sexually transmitted diseases: HIV, syphilis, hepatitis B.
• Complete blood count and a general clinical examination.
• Depending on your medical history, your doctor may also order a chest X-ray.

Prices and payment options 

Costs vary depending on the lab and the complexity of the tests. In general, prices range between 150 and 300 lei per person for the standard package. At private clinics, prices may be higher, but you’ll benefit from a shorter waiting time. Many labs offer special packages for couples at better prices.

Factors to consider: 

Schedule your tests ahead of time and check the validity of your prenup certificate. It’s only valid for 14 days, and the results may take a few days to be ready.

Appointment procedure and what to take to the town hall

Scheduling your civil wedding is different depending on where you live. In big cities, you can book online up to 90 days in advance. In smaller towns, you can make your appointment by phone or in person 2-4 weeks before the desired date.

Application and fees 

When you submit your application, both you and your partner must be present. You will sign the marriage declaration and confirm your consent. You also need two adult witnesses with valid identity documents.

The documents you need to present are:

• Identity cards, in original and copy.
• Birth certificates, original and copy.
• Proof of dissolution of previous marriages, if applicable, in original and copy.
• Prenuptial medical certificates, in original and copy.

Civil wedding costs 

Fees can vary, but a basic fee is around 50-100 lei, plus the cost of issuing the marriage certificate, around 20-30 lei. For a ceremony after hours or at a special location, additional fees may apply.

Total price and other costs 

The total cost of a civil wedding depends on several factors. In addition to official fees, consider the costs of medical tests, translations and legalizations, as well as the expenses for the event itself. On average, administrative costs amount to 200-400 lei.

Practical example: If you live in a big city and want to get married in a historic park, you’ll have to pay an additional venue fee on top of the standard appointment and paperwork costs.

If you’re dreaming of a different kind of ceremony, you may be wondering if you can get married outdoors. Here’s what you need to know about this option.

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Civil outdoor wedding – options and conditions

An outdoor civil wedding is an increasingly popular option, but whether it can take place outside the town hall depends on local regulations.

Regulations and possible locations 

In some cities, open-air weddings are allowed, and the authorities even have special locations such as parks, botanical gardens, open-air museums or beaches. In other areas, however, marriages are solemized at the official premises of the town hall.

How to check your options 

To find out if you can have an outdoor wedding, contact the registry office directly. They will give you full details about available locations, conditions, additional fees and booking procedures.

Creative solutions for a symbolic ceremony 

If officials don’t allow outdoor weddings, you can choose an alternative solution. You can perform the civil marriage in a small setting a few days before the big event and organize a symbolic ceremony in the desired location. This ceremony can be performed by an actor, a former registrar or a close friend.

Important to remember: regardless of the location chosen, at least one of you must have your domicile or residence in the locality where the marriage is solemnized, and the location must be within the administrative radius of the town hall in question.

Quick checklist

• Check local regulations at the Civil Registry Office.
• Find out the official locations for outdoor weddings.
• Be prepared for possible additional fees.
• If not allowed, plan a symbolic ceremony.
• Make sure at least one of you is domiciled or resides in the locality.

How to plan your after-wedding party: menu and traditions

After the legal formalities, the party is an opportunity to express your personality and celebrate with your loved ones. Meal planning can be simple or elaborate, depending on your preferences and budget.

Menu and party options

• Easy reception: If the main event is a religious wedding, you can choose a simple reception with exquisite appetizers such as mini quiches, cheese platters, canapés and canapés. You can serve champagne, fine wines and natural juices.
• Main table: For a main meal, you can choose a traditional Romanian menu or international dishes. Another popular option is an elegant brunch or a table in the garden for a relaxed and intimate atmosphere.

Traditions and special moments 

Traditions can add charm and meaning. One popular tradition is throwing rice, wheat or flower petals outside the town hall, a symbolic gesture representing fertility, abundance and happiness. 

Although not legally required, wedding rings are a symbol of commitment that most couples wear. You can include the wedding ring exchange in your civil ceremony to make the moment even more emotional.

Personalization of the ceremony 

To create an unforgettable atmosphere, personalize the ceremony with elements such as live music, floral decorations, professional photos and symbolic rituals such as lighting a shared candle or planting a tree. These details make an administrative act personal and memorable.

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Financial aspects – how much to pay at a civil wedding

Choosing the right gift depends on many factors, such as your relationship with the bride and groom, family traditions, the size of the event and, of course, your budget. Your gesture matters more than the material value, and the bride and groom will appreciate your presence and good thoughts the most.

Indicative amounts depending on the relationship with the couple 

The amount of money you can offer varies depending on how close you are to the couple.

• Close family (parents, siblings, grandparents) generally offer larger amounts, between 500 and 1500 lei, or valuable gifts for the house.

• Close friends and godparents choose amounts between 300 and 800 lei.

• Colleagues or acquaintances usually offer between 150 and 400 lei.

Other gift ideas and options 

If your budget is limited, you don’t have to put yourself in financial difficulty. You can opt for practical and useful gifts, chosen with care and love.

• Gifts for the home: bed linen sets, electronic kitchen appliances, artistic decorations or ornamental plants.

• Experiences: vouchers for travel, romantic dinners or other memorable experiences.

• Personalized gifts: photo albums of shared memories or items engraved with the names of the bride and groom that have special sentimental value.

Money envelope 

Many guests prefer to give the money in elegant envelopes, along with a personalized card. This practice gives brides and grooms the freedom to use the amount for their immediate needs or to fulfill future plans.

Quick checklist

• Set a realistic budget.
• Think about the gift, not just the value.
• Choose a personalized gift or experience if you want to break out of the mold.
• Don’t forget a card.

The role of godparents and their symbolic obligations

Unlike a religious ceremony, the role of the godparents at a civil wedding is simple and not required by law. It is sufficient to have two adult witnesses present, with valid identity documents.

Obligations and involvement 

The legal role of the godparents is limited to signing the marriage documents as witnesses. Their role is essentially one of moral support, not a legal one.

However, in practice, many groomsmen choose to get more involved by helping with the organization of the event, decorations or logistics. This is purely voluntary and a gesture of support, not a legal obligation.

Why have godparents at your civil wedding? 

Although it is not compulsory, many brides and grooms prefer to have the same godparents for both the civil and religious wedding to ensure symbolic continuity. The civil wedding focuses on the legal aspect, and the presence of the godparents adds tradition and emotion to the event.

Quick checklist

• Make sure you have two adult witnesses.
• Clarify the role of godparents: it’s symbolic, not legal.
• Discuss with the godparents if you want them to be involved in the organization.

Civil marriage in fasting and other special situations

Civil marriage, being an administrative act, is not legally prohibited during Lent. You can perform the marriage ceremony at any time, but if you take spiritual aspects into account, you may choose to adapt the celebration.

Wedding options during fasting 

Many couples choose to have their civil wedding during fasting (Lent), but postpone the party or organize it in a more sober way, in keeping with the spirit of the season. This approach allows you to respect both the law and your religious beliefs.

Other situations that may arise 

• National holidays: when there are national holidays, civil registry offices may have reduced opening hours. It’s a good idea to check in advance to avoid surprises.

• Emergencies: If an emergency situation arises, such as a national state of emergency, the event may have to be rescheduled. In such cases, it is essential to be flexible and keep in touch with the authorities.

Quick checklist 

• Check the civil status schedule during national holidays.
• Clarify with your partner if you want to keep the fast.
• Be flexible in case of unforeseen circumstances.

How to turn a legal act into a party to remember: a civil wedding in the Verde Valley

If you’ve finalized all the details for your civil wedding and dream of a sequel that will turn this legal step into a memorable experience, Transylvania’s Green Valley may be the ideal choice. Situated in the historic village of Cund, the venue combines authentic landscapes, restored Saxon houses and modern comforts in a fairytale setting. 

What Valea Verde Retreat can offer you:

• Fairytale location: Valea Verde is located in the historic village of Cund and combines authentic landscapes, restored Saxon houses and modern comforts.
• Unique concept: ‘Albergo diffuso’ – rooms scattered around the village, but united by the same warm and traditional atmosphere.
• Exquisite entertaining: natural floral decor, gourmet dishes prepared by international chefs, selected wines and served outdoors or next to the lounge.
• Special moments: live music, nature photos, bonfire and the possibility to extend the celebration over several days.
• Accommodation and comfort: guests can stay in traditional Saxon houses with modern facilities and authentic atmosphere.
• Activities for guests: hiking, carriage rides, trips to Sighișoara or Sibiu.

👉 Planning an event can be overwhelming, but with the right advice you can turn the process into an enjoyable and clear-headed experience. Get inspired by expert tips for the perfect wedding and prepare the most beautiful civil wedding!

How to apply this information

Now that you’ve read about what a civil wedding is all about, the paperwork required, the tests, the costs and other important aspects, here’s how you can turn this information into concrete action.

• Check eligibility requirements: Discuss the age and residence requirements with your partner. Make sure you both meet the legal requirements.

• Contact the registry office: Call or go to the registry office where you want to get married to get an accurate and up-to-date list of the documents required.

• Make an appointment for tests: Make an appointment with your family doctor or a laboratory for medical tests. Keep in mind the 14-day validity of the prenup certificate.

• Plan ahead: Don’t wait until the last minute. In big cities, online appointments can be made up to 90 days in advance.

• Choose the location: If you want an outdoor wedding, contact the registry office to find out if it’s possible and what fees are involved.

• Involve your godparents: Talk to your godparents about their role and clarify to what extent you want them to be involved in the organization.

Quick checklist

• Have you checked the residence conditions?
• Have you obtained the list of necessary documents from the town hall?
• Have you scheduled your medical check-ups?
• Have you thought about a budget?
• Have you clarified the role of godparents?

Frequently asked questions about civil marriages

What happens after the civil wedding?

Once you have signed the papers, you will receive your marriage certificate. This is the official document that certifies your marital status as husband and wife and which you will use for all subsequent legal steps, such as changing your surname, if you have chosen to do so.

How long a civil wedding ceremony lasts?

A civil marriage ceremony usually lasts between 10 and 20 minutes. The ceremony is short and solemn and involves the civil registrar reading out the articles of the Family Code, the exchange of consent and the signing of the papers.

Is it possible to postpone your civil wedding?

Yes, you can postpone your civil marriage. You can reschedule it by discussing it with the registry office, but you must do it some time in advance. Depending on the internal rules, you may need to apply for a postponement or redo part of the file.

You can get married outside Romania?

Yes, you can get civilly married outside the country, but the marriage act will have to be recognized in Romania in order to have legal effect. You will have to go to the Romanian Embassy or Consulate in that country or take the necessary steps to register the marriage in Romania after your return.

What legal rights and obligations you have after your civil wedding?

Once you are married, you acquire mutual rights and obligations under the law, including the right to inherit, the right to use your partner’s name and the obligation to support each other. Property acquired during the marriage is also considered joint property unless otherwise specified in a prenuptial agreement.

Photo source: Valea Verde Retreat, FreePik, images generated with AI